load data from one form to another

i have a web application which is working perfectly fine. i have the following controls/buttons on each page; add record,edit record,search record,delete record. all the buttons works perfectly.
 
Now i have decided to add a search page(the landing page) where one has to check for existence of the record. one has to select the year(from dropdown) and enter an EmployNumber.if the employee exist it should display his firstname,surname,department,location in the textboxes below the page.if his other records for that year are not entered,one should be able to click add record button on the form and direct to other forms where you can add data for him without entering his name and employnumber for him.This should be the same for edit button.i want searching to be done once on search page rather than on each page
 
sample code will do me better