Build own DMS Application

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Hi,

I´m working on a WinForm Application for our Company and within that we will use Files. Every kinde of them and in a very large nummber. So before I make lots of small upload/download/update etc... funktions for every application part... Is it bether to make at start a whole new DMS witch is paralel growing with the Main application?

And then is the question: Would it pay off? Are there maybe other DMS applications witch we could implement with our application? So we wont lose time on making a new one for us.

Does enyone has experiance with DMS applications?

Making a new DMS just for us has some Pros and Contras. The greatest Pro is that we could make it so that it fits just our needs. The biggest Contra is that it takes time and WE had to maintain it on our selve (with WE I mean my selfe because it is a one man project).

Posted 6-Sep-13 3:24am

TarikHuber

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Pheonyx 6-Sep-13 9:29am

Without even looking at alternatives what about Sharepoint? It is designed for Document Management and collaboration and is pretty popular. Have you looked at what options exist already? DMS are not new things there are quite a few already out there that probably do what you require.

Mike Meinz 6-Sep-13 9:48am

I was faced with this same issue at a Fortune 500 corporation. SharePoint was the answer and remains the answer. SharePoint cannot only act as a DMS but as the company's intranet and more. SharePoint has lots of customization capabilities. You will be able to "delegate" work to "super"-users in each department.

See SharePoint Case Study and this blog entry from the 2008 SharePoint Conference

TarikHuber 6-Sep-13 11:31am

Of course we watched other DMS systems. We are actualy seraching for months and every one was not good enough because we could not implement it in our existing applications.

Mike Meinz 6-Sep-13 12:15pm

The CodeProject.com Research Library has several documents on SharePoint. Here is a link to just one of them Proven Practices for Upgrading or Migrating to Microsoft SharePoint 2013

TarikHuber 6-Sep-13 17:59pm

Thank you all for the suggestion.
Today I "again" watched about SharePoint and still it is more an system to , like it seys, SHARE Documents easy with others. The main thing for us is not the sharing but the real managemnt. We don´t need an Web application. The documents are just for us. The uplod and downoading si very slow and anoing.

We already have an very old kind of DMS. Its just an SQL Table witch saves File Paths for an order. Every File related to an Order easy to find. NOW the next step is: we don´t want to just manage Files related to Orders. We also want to save Files related to Vehicles, Events, People, Offices etc... Even in share Point I dont think that it would be bether then in an shared Network driver. It truly has some greate features like versioning but it is not worth the money we have to pay.

The main requrements we have are:
- it should be very easy to useso we don´t have to show new employes how the THING works
- it should be able to send Files to the Database by rightckliking the File on the Desktop or enywhere on a PC (connected to the Database)
- it should be searchable by Fulltext. It should find realy everithing and I mean realy everithing! (not desiding to search an invoice, contract etc.. it should show all files with an text XXXXX
- the Files should have an Identifier ID so that they could be easely send and recieved from other applications
- the Files should be searchable,listable and editable from other applications
- it should be posible to automaticaly add metadata (with text recognition)
- Files should be addabele to the database directly from an scaner
- and other little and bigger ideas
......

So...as far I can see SharePoint doesn´t support lots of thes requerements. An other application like BitFarm (http://www.bitfarm-archiv.de/) does support atleast many of them. We tryed BitFarm several Months ago and it has almost everithing we need. But only ALMOST :(

Isn´t somewhere out there an DMS system that can do most of the isted requerements and witch we could manipulate and adapt for our needs?

Maby I´m to optimistic for this one :(

Mike Meinz 6-Sep-13 19:15pm

SharePoint can restrict who sees documents. Many companies are deploying web applications internally not just externally. At my company, we regularly developed applications that interfaced to SharePoint. SharePoint can meet all of your requirements. You should have your Microsoft rep or you Microsoft VAR review your requirements and do a Proof of Concept for you.

BillWoodruff 8-Sep-13 2:46am

Mike, I wish you had posted your original comment as a "solution:" I think you earned some credit for you patient replies here, and deserve a + vote :) yours, Bill

Maciej Los 10-Oct-14 12:27pm

My virtual 5!

TarikHuber 8-Sep-13 15:39pm

Thank you all for your Help :) especialy Mike!

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TarikHuber · Accepted Answer · 2014-10-10T04:09:00

Solution 1

Thank you all for your Help :) especialy Mike!

Posted 10-Oct-14 4:09am

TarikHuber

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