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Many, many years ago I gave up deleting any emails to do with work. This way I can prove I am right and that everyone else is a fool who refused to listen to me.
I have many, many folders within my Inbox for various systems, projects, people, and so on.
However, aside from automated emails such as system alerts and so on nothing gets filtered by content, anything sent to me by a person goes into my Inbox, and stays there until I have dealt with it or the issue it pertains to.
Trouble is so many bloody emails come in each day, and I do not move as soon as something is finished, and if I'm not careful I find myself with almost 1000 messages in my Inbox.
This morning I was around 500, spent some time moving everything that has been dealt with, and I am not at 396 and yet to move out everything from last week.
How do your run yours?
Let it grow, neat and tidy, delete everything that isn't marked as urgent?
Every man can tell how many goats or sheep he possesses, but not how many friends.
Good grief man! That's less than 5 a day! Do you never receive spam?
Now and then; about one message a month.
(And if you don't, how the Elephant did you manage that?)
Never used it to register software, but am using it here. Installed the MVPS-host file - I know it's not an email-filter, but limiting the pages that can be rendered in the browser did have an impact on the crap I receive. Also blocked FB on the entire network.
There's a gmail-account for those who want to spam me; I don't mind seeing "relevant ads" there. Private mail goes to the private account. No ads, no tracking.
Bastard Programmer from Hell If you can't read my code, try converting it here[^]
Let it grow - I have rules (like you I suspect) to move things to the appropriate folders, but I only delete the obvious cr@p - I have a "junk" box I review each week and either ignore or modify rules as needed, and a deleted box which I look at periodically and has an auto expiry of one month.
All other folders are allowed to grow, and are archived at six monthly intervals, and the archives go off to backup storage.
Currently, outlook says I have 14,621 items in it's memory...
Out of interest, how many CP notifications do you have in the top right corner? I have 6210 at present...
If you get an email telling you that you can catch Swine Flu from tinned pork then just delete it. It's Spam.
At home I store them all and I use your same blame game mentality. However, here at company X a new edict has just been issued limiting the size of the mailbox to 2 gigs. Two gigs you say? No big deal you say? Well when every sends every email as full HTML with cute little embedded images ... you get the picture. So now I no longer have the great power of memory. I offered the Email team a quarter to pay for my extra storage but that almost got me fired, literally, I did it and got punished : )
What specifically is disabled? I just asked our Exchange admin and he was not familiar with any policy that could be created on the Exchange Server that would prohibit you from moving messages to your local Personal Folder. Maybe there's a "hidden" feature that he is not familiar with.
"One man's wage rise is another man's price increase." - Harold Wilson
"Fireproof doesn't mean the fire will never come. It means when the fire comes that you will be able to withstand it." - Michael Simmons
"Show me a community that obeys the Ten Commandments and I'll show you a less crowded prison system." - Anonymous
I almost never delete a non spam email message. I have 100s of thousands of emails in my gmail box and also 10s of thousands of emails in my work outlook box although all of this at work email is stored on the local machine since they give us less than 250MB of total mail space.
Why do I have 100s of thousands of emails on gmail surely I am not that popular... The main reason is I am signed up to over 20 email lists (os and programming) with the largest being the linux kernel mailing list. This subfolder currently has 150 thousand emails.
I receive regular e-mails from my employer about various events at their facilities, special offers, etc. Those are typically deleted right away, as they do not apply to me 97% of the time. But I also communicate with various individuals throughout the company since my job actually covers a vast amount of responsibility. I also communicate regularly with a few vendors.
But how is it setup? All of the non-specific e-mails (company offers, event notifications, etc.) go to my inbox. Everyone who I communicate with occasionally but not too often, they go to the inbox and stay. But everyone who I communicate with quite often, I have folders for all of them, as well as for specific projects. And I have many rules enabled in Outlook. They all filter e-mails to their corresponding folders.
The oldest message in my inbox is from December 2011. However, I was given a company e-mail not long before that, if I remember correctly. But I in all, I have a few thousand e-mails spanning all of my folders.
djj55: Nice but may have a permission problem Pete O'Hanlon: He has my permission to run it.
I'm using Mozilla Thunderbird and I don't need to ever delete mails because with the Expression Search Add-on[^] I can find any email within seconds, it searches through all my mail accounts (unified inbox) in lightning speed.
I don't delete emails, ever. Not even spam, there's a spam folder for that. I used to start with a fresh inbox every 1st of January, but stopped doing that about two years (edit, wow, time flies) five years ago and now my Inbox (unified from 6 email accounts) is at 3136 mails.
EDIT: Sorry, that's 3136 unread mails. Looks like the total number is 34,313
I also use several accounts to alleviate the spam. I generally use rules and/or move relevant emails asap. Have 100's of project folders and sub-folders. And since I'm constantly in contact with outside sources I have to keep these - for legal purposes. Thus far my Unified inbox(es) has 5700 messages (the rest of 7 years of emails are in their respective folders - upwards of 100k messages). I archive annually - the archives combined inbox = 15k msgs.
Size-wise my profile (Thunderbird's Mail storage folders) combined size = 25GB. Estimated total of 500k msgs. I receive lots of messages with big attachments as well - max limit of 15MB / msg - usually CAD files / graphics.
I'm using Mozilla Thunderbird
I'm with you on that. TB's thus far the best client I've ever used. Tried some others, but TB's UI is intuitive enough for me. And after they've solved the 4GB folder size limit, I love it even more.
There are some technicalities I still feel it lacks though: I'd like it to use MailDir instead of MBox (for ease of backups through something which makes incremental backups). Better contacts storage would also be nice (the mab / ldap is simply not as good / interoperable as others I've seen).
That said, even with that "huge" profile and "large" number of messages - I love TB's search capabilities (even the built-in ones, though the addons just add to perfection). The unified indexed search far surpasses what OL can give you. The quick-folder filter (like OL has) is much more useful, since you can quickly tell it to filter by sender / recipient / subject / content or any combination of those by simply clicking once. And if you want true fine-tuning then the old filter dialog gives you full control (it's like being able to combine multiple Advanced Finds in OL). And due to TB's extremely well implemented indexing - such a search never takes more than 1 sec on my entire set of messages (including the archives).
I can remember when I last was forced to use OL (2007) - it was deathly slow, crashed all the time, had to unload PST files all the time to try and make it usable. then unload and reload others so I could continue with other msgs. And finally got fed up royally after it started loosing msgs due to crashes. Thanks to TB nothing like that's happened again.
Agreed. If you use TB, then you don't need to organize into folders. The search tools are nearly as fast as opening a different folder to find a msg. It's certainly faster than filtering, sorting AND browsing as is the fastest way to find something in Outlook: e.g. if you want say a message from sender X between 2 dates with word Y in the subject and mentioning phrase Z in the body. In TB, that's a lot faster - not to mention you can use any one of the 3 standard searches to perform this easily and equally fast (you can even save searches as "virtual" folders - think similar to GMail/Opera's groups filters).
The reason I have mine setup with hundreds of physical folders is due to archiving / backup, not for organizational purposes - TB makes that unnecessary (as you've mentioned). I need to archive the emails together with the project(s) themselves. Simple to include a TB folder (i.e. the file named as the Folder + it's msf index file + the folder containing its TB sub-folders). And previously it had issues when your folder size became larger than 4GB, since a year or so ago, Mozilla's fixed that issue.
But as I've mentioned: I'd like to see TB using MailDir - that would mean that I could run a backup to just copy the new messages over, not the entire folder every time.
Edit: And one thing I absolutely love is the conversation views / functionality. The built-in conversation view is as per the new Outlook's (only it's been there for years now). then it also has conversation view as per GMail, or you can also install the ThreadVis addon to have the conversation time-line in the message header so you hover over any of the msgs in the header to see a preview and click on it to open the message. Makes research on who said what when much easier!
But I have many folders which emails not dealt with remain unread, if I'm dealing with them then they get flagged so that they appear in my task list.
Lobster Thermidor aux crevettes with a Mornay sauce, served in a Provençale manner with shallots and aubergines, garnished with truffle pate, brandy and a fried egg on top and Spam - Monty Python Spam Sketch