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But I have many folders which emails not dealt with remain unread, if I'm dealing with them then they get flagged so that they appear in my task list.
Lobster Thermidor aux crevettes with a Mornay sauce, served in a Provençale manner with shallots and aubergines, garnished with truffle pate, brandy and a fried egg on top and Spam - Monty Python Spam Sketch
I organize mine much the same way, with the following difference. I treat my InBox as the 'hot list' and at least look at messages as soon as they arrive.
I've found the key to keeping my InBox small is to deal with the nonsense, ego spam, and worthless crap as quickly as possible. Those from outside companies can usually be deleted based on the subject line alone. In-house messages sent to the entire company can be skimmed and deleted after a few seconds. Only messages from the bug system and my direct coworkers get significant attention. Messages for issues that will take significant time get moved to my 'to-do' list and then archived. All others, once I deal with a message and respond to it, it gets moved to a folder and archived.
The end result is that my InBox usually has less than a dozen messages in it.
Currently only ~110. And that's with absolutely no active cleaning up. For 12 years.
Of course, our IT team has an extremely aggressive delete policy that can't be altered except with director approval. Us peons are only allowed 60 days worth of email. Anything older is auto-deleted. Not archived. Deleted.
The reason for such draconian policies? Lawsuits. If you can walk up to a judge and say "You honor, we've had this policy for ten years. So no, I can't comply with your order to recover an email from 6 months ago", they tend to let it slide.
Try the program in my sign. It let you dynamically classify your e-mails by constructing persistable filter expressions of any complexity and sort them as you need. Give it a try, you may like it if you have such a problem ...
Having way too many emails to deal with? Try our SQLized solution: Email Aggregation Manager[^] which gets your email sorted, found and organized beyond known precision.
I have 9,900 in the Inbox at the moment. Spam gets a Block Sender designation immediately; other stuff gets categorized and assigned a rule if it's something related to an interesting subject and I care enough to make a folder. Everything else accumulates until 1) Outlook crashes, or 2) I get a new computer. I expect either to happen sometime soon.
I always keep the Inbox empty and move the mails to sub-folders based on sender and subject.
And once a year, I will move the work emails from exchange to local pst so that it does'nt exceed the limit.
This is my personal choice and I am sure everyone will have their own ways of maintaining personal & official mailboxes.