In this article, I would like to demonstrate one way of copying a list from one site to another. Obviously there are many ways of doing it and I would like to use
the way in which we do not need any other tools.
Our source list is named Contacts in the default site. You need to copy this list to another site named Research.
Following are the steps involved:
- Create the Contacts List
- Save as Template
- Download the Template file
- Create new site
- Import the Template in new site
- Create List from Template
Step 1: Create the Contacts list
To proceed with, we need a list with data. Create a Contact list in the default site with the following columns:
Add some data to the list as shown below:
Step 2: Save the list as Template
Now we can proceed with saving the list as a template file. Open the list and go to the List tab and click on List Settings as shown below:
In the appearing page use the Save list as template link.
In the page appearing, enter the following details. Please remember to check the Include Content checkbox as shown below:
In the above page, we are specifying the file name of the template. By checking the Include Content checkbox, we will get the file with list data too. After everything
is entered, click the OK button. You should get the following message:
Now the list template is created and copied to the Template Gallery.
Step 3: Download the Template file
Click on the OK button from the previous screen and you can see the Template Gallery.
(You can also take the screen from Site Actions > Site Settings > List templates link)
Now click on the Contacts List item to download the file. You should get the file as Contacts List.stp. Try to open the file inside notepad and you can see the following content.
So now we are ready with the List Template file. We can also share this file to others to get deployed to another site.
Step 4: Create new site
We need to create a new site to test the importing of template. Please go to the Central Administration web site and create a new site collection named Research.
You can name the site as Research Way template from Document Workspace.
After entering the details like site name, template, User name click on the OK button.
In a short while the site will be created.
Please copy the URL from the above screen. You will need it in the next step.
Step 5: Import the Template in new site
Now open the new site collection and go to Site Actions > Site Settings > List Templates
In the appearing page you can see there are no items.
Now we need to upload our STP file into this list. Click on the Documents tab and then Upload Document button.
You will get the following dialog.
Select the file which you saved in the previous step and click the OK button. You will get a prompt and continue with OK button.
Now the STP file is added to the templates as shown below:
Step 6: Create List from Template
This is the last step and now you can proceed to create the list from this template. Please go to the Home Page and click on the Lists link. Further click on the Create button.
In the appearing dialog click the Lists from left Pane and you can see the Contacts List there.
Select our Contacts List template, enter the name and click the OK button.
Good! Now you are ready with the new List with Data as shown below.
So this concludes our article on Copying List items across Site. Hope you have enjoyed it.
What is the expansion for STP file?
STP represents SharePoint Template.
In this article we have explored a way of copying list data from one site to another. In real world we might need to copy data from one site to another
site in production. I hope this method will be useful in a manual way.