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A Simple Example of Merge Document (Microsoft Access 2003)

By , 5 Nov 2009
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This article will describe how easily you can merge a document from Microsoft Access 2003 database.


It is a very common practice to create various word documents from the database and merge the document. Most VBA developers are familiar with that. In this article, I would like to demonstrate how you can fetch a record form the database tables by executing transact SQL statement and merge all the records in a document.

Using the Code

This is a very effortless way. You just need some basic idea on MailMerge.OpenDataSource method.

  • MailMerge.OpenDataSource: Attaches a data source to the specified document, which becomes a main document if it's not one already.

Sample Example

Public Sub MergeDocument(strDocumentPath As String _
                      , strDocumentFile As String _
                      , strSQLStatement As String)
On Error GoTo ErrorHandler

Dim ObjApplication As Word.Application
Dim ObjDocument As Word.Document


Dim strSourceName As String
Dim MergeSubType As WdMergeSubType

    strSourceName = "C:\MyDatabase.mdb"
    MergeSubType = wdMergeSubTypeWord2000
    Set ObjDocument = GetObject(strDocumentPath & strDocumentFile, "Word.Document")
    ObjDocument.Application.Visible = True
    ObjDocument.MailMerge.OpenDataSource Name:=strSourceName, 
        With ObjDocument.MailMerge
            .Destination = wdSendToNewDocument
            .Execute Pause:=True
        End With


ObjDocument.Close wdDoNotSaveChanges
Set ObjDocument = Nothing
Set ObjApplication = Nothing

    Exit Sub

    MsgBox Err.Description
    Resume Exit_mergeDocument

End Sub 


I hope that this simple example might be helpful to you.


  • 5th November 2009: Initial post


This article, along with any associated source code and files, is licensed under The Code Project Open License (CPOL)

About the Author

Md. Marufuzzaman
Bangladesh Bangladesh
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