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Hi Brian,
"Note: this is not advice, nor is it Devine guidance. This is only my opinion."
From what you wrote, you have done work for them and gotten paid for it. So they know you and they know the quality of your work. So we are out of the "getting to know you" phase of a business relationship.
It is the nature of businesses to push for as much free stuff as possible. It is no reflection on you or trying to take advantage of you. It is just the nature of business.
It is a business decision on your part if you want to give something away. My rule of thumb is if the question can be answered in a sentence or maybe a "yes" or "no" then sure it is a free chat giveaway. But if the answer requires significant, specialized knowledge then the proper answer is "I would be thrilled to assist you in this new venture. I feel that I can play a significant part in helping you to succeed. I'll shoot a contract over to you and we can get started as soon as I get the approval back."
If they balk then you were not going to get the business anyway.
Again, only my humble opinion and not sage advice.
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Brian C Hart wrote: My business guy says, "Provide them free services for now to 'build relationship' and 'make them like you' in hopes they will pay later.
This is often never-ending.
Many years ago, i was in a company where our team was 'building credibility' in the first year. This continued in the second year also, and so on, for three more years. In the end, am not sure whether we had built 'enough credibility' at all. Meanwhile, i moved to a different team.
modified yesterday.
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Last week I watched an Adam Savage post which touched on that.
The conclusion is generally -- ![Elephant | [mastadon]](https://www.codeproject.com/script/Forums/Images/elephant.gif) U, pay me!
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Brian C Hart wrote: Am I being played for a sucka?
I'm afraid your client is taking advantage of your good nature and acting in an unprofessional manner. It may be time for polite but firm communication from you (or better yet from your business guy) stating they will now be required to pay for services rendered.
Brian C Hart wrote: My business guy says, "Provide them free services for now to 'build relationship' and 'make them like you' in hopes they will pay later.
If your business guy is relying on hope, IMHO he's inexperienced, not qualified for the job or both. Sorry, but that's not how business is done. I may not be the sharpest knife in the drawer, but I've worked at enough successful early stage companies to appreciate bending over backwards for your early and first marquee customers without giving away the kitchen sink.
/ravi
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A thing I learned years ago; never work for free. Let's say you are the other company, and you get used to getting free consultancy/services from you. At what point would you think, "hey, let's start paying these guys now"? The chances are that you never would, after all if someone is a sucker enough to do work for free, why would you think that you should start paying?
Your friend is being very naive in this approach. Businesses very rarely award business to others based on them liking you. They award business because you provide a service that they need and which they don't currently have.
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Musicians fight this all the time. "Play in my club! I can't/won't pay you, but the exposure will help you get future gigs!"
There are no solutions, only trade-offs. - Thomas Sowell
A day can really slip by when you're deliberately avoiding what you're supposed to do.
- Calvin (Bill Watterson, Calvin & Hobbes)
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But musicians do get exposure this way and for some it works out very well.
A physicist doing tasks for a business? Not so much exposure there, unfortunately.
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Allowing precedents to be set can cut both ways. I understand trying to build up a business relation, but what's a business relation anyway if it doesn't involve the exchange of money?
If you show you're willing to do some valuable work for them for free, at what point are you allowed to say ok, that's enough, now you need to compensate me for that work...?
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I'm going to go against the grain here. In my experience, it is not at all uncommon to put in the work up front and trust that the quality of your work will pay off in the end. I'm mostly referring to actual software here, not advising on a grant. A company with deep pockets should have no problem paying for consultant work, and you should have no problem asking them.
Personally, I'm 7 months into a SaaS project where the customer expects a system that looks exactly like their old system...down to colors, fonts, layout, etc. All we have charged them for so far is 20 hours for custom design work. They've gotten a lot for free based on the expectations of a complete system. Unfortunately, software is never complete. When it's a 'rented' solution, it's often difficult to determine wants from needs. 
"Go forth into the source" - Neal Morse
"Hope is contagious"
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kmoorevs wrote: Personally, I'm 7 months into a SaaS project
kmoorevs wrote: All we have charged them for so far is 20 hours
What's your gut feeling--when's the payoff? I hope you're not dealing with a single individual, but are regularly in contact with an entire team and have things written down. Otherwise I'd think you might be dealing with some middle-manager who wants to get his problems solved for himself, and once everything is said and done, he's gonna look good, cut you off, and none of the higher-ups will even be aware of the situation.
Remember that some companies have asked people to fix bugs for them "as part of an extended interview process". Either they don't get their bugs fixed (so, no loss to them), or they do, but then find some excuse not to hire the sucker who did the work.
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dandy72 wrote: when's the payoff?
From my calculations, around 2 years. If we can find other customers, that would be great, but I don't have a lot of faith in my sales person.
We have team meetings at least every other week and so far, they seem impressed with the rate of progress and the final product.
"Go forth into the source" - Neal Morse
"Hope is contagious"
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IMHO if you're volunteering your time, there is a limit. And if you've been helping them for MONTHS, I'm guessing you've passed that limit.
Whenever someone tries to sell me something that I really don't want or need I use the excuse that it's just not in my budget. They can't argue with that. I think you could reverse it and just tell them that things have changed and you can't afford to keep doing it this way. You might lose them. But hopefully they know the value of your time and will pony up the cash.
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Been there, done that WENT BROKE. Your respected friend needs a wake up call.
Never underestimate the power of human stupidity -
RAH
I'm old. I know stuff - JSOP
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Below is a quote from Warren Buffet. Right now, you are losing money. If your work is of value, then you should be paid for it. If they are not paying for it, they are not a customer they are a thief.
On making money.
"The first rule of an investment is don't lose (money). And the second rule of an investment is don't forget the first rule. And that's all the rules there are."
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Personally, I think that it is not at all unreasonable to help out a potential customer for free.
In your case, since you try to behave as rational as possible it should be easy to establish a
point of no return. The potential project will make you X dollars, you charge Y dollars/hour so
don't work more than X/Y hours on it for free. Obviously you want to keep this ratio as small as
possible. But at least you have a hard number for reference, so don't do more than 10% of X/Y for free.
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In my experience - never work for free for a business.
If anything - it will make them appreciate you and your services LESS.
But like anything in life, there can be exceptions. You've already worked with this business for three years, but this couple of months they have a cash flow problem and ask to delay their payment by a few months? That might be fine.
But what you described doesn't seem justified.
If the business is just starting up then maybe it makes sense to give them a lower rate for a limited period (as long as it's still worth your while), or maybe take some of the compensation in stocks or stock options.
But don't work for free.
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What they are doing with the rest of their funds isn't really relevant to your conversation. I'm not at all saying it isn't aggravating, but building a plant is different than consulting work, and would generally come from a different budget item; certainly capital vs expense.
There are grant writers who get paid on a success basis contract, and they can vary wildly in terms.
From a consultant point of view, it's a tough call. We've gone as far as building an MVP and successfully getting a contract from it, but my general thinking is the doable concept approach. It's a statement of what we'll do, not a recipe of how we'll do it. Don't give away the store.
There's no generic answer and it's easy for us to go one way or another on principle, but only you can tell if you're being taken advantage of. I don't like the 12:01 AM line in the sand idea; it's better to talk it through with an explanation that time is your product, blah blah blah. See where that goes.
We recently did a POC for a client that required complex approval from several other players. It worked, but we did not get the approval from other players for reasons having nothing to do with us or our client. As it started to go south, I discussed with the client some reasonable cost recovery and got agreement on it. But again, only you know the feasibility of that. But again, don't let your view be biased by other operations of the company.
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The business world has this idea of the lagniappe[^]. Think of the free pens you can get at a business convention. These are usually small, cheap items that help to remind the customer of your business.
In the art world, people always try to get free art by paying in "exposure" for the artist. Serious artists know that the "exposure" is never worth it and they should be paid fairly for their work.
As a tech producer, you are in the business world, so giving away something like a pen might be worth it, but a complete product is not. Some people think software engineering is a form of art. If you agree, then you shouldn't ever give any of it away for free.
In short, always get paid for your work. If you offer a fair price and a good product/service, then you have built the business relationship by being a trustworthy partner.
Bond
Keep all things as simple as possible, but no simpler. -said someone, somewhere
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I used QCAD software designed my drawings and export it into PDF file.
but when I give it to print shop, they ask for .cdr format since they use CorelDraw software. (I bought my license to get this .cdr format).
So I wonder how this .cdr format is used to print out my drawings?
I have several more drawings to print out, so try to get understanding of this printing process in print shop in large scale print work.
Thanks a million.
diligent hands rule....
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First thoughts are that a print shop that can't work directly with PDF files is not worthy of being called a print shop. If a print shop told me they needed a .cdr file, I'd ask if that was their only alternative, or if they can accept other formats. Your best bet is to talk to the print shop, and not a bunch of programmers who know nothing about their printing process.
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there is a chance that millions of programmers in CP can have all kinds of brilliant ideas![Rose | [Rose]](https://www.codeproject.com/script/Forums/Images/rose.gif)
diligent hands rule....
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There is very little chance that one of these programmers has experience dealing with your print shop. If you want the input of anyone who might, you should give the name and location of that print shop.
I have very little printing experience, but everywhere I've printed has wanted and used flattened PDF files. The fact that your printer doesn't seem to doesn't speak very highly of them. Your best bet will still be to talk to the printer and ask them about your options as to what they can accept, and why the PDF you submitted is unacceptable.
Have you talked to them about using a flattened PDF?
> So I wonder how this .cdr format is used to print out my drawings?
Obviously, they open it in CorelDraw and print from there. No great mystery.
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Corel...
They're local to me, I've worked there one summer during my second-to-last year of college, and made some great contacts there, to whom I probably owe the start of my career as a software developer. But as a company? They lost my respect a long time ago. I don't know how they're still in business nowadays.
Remember, this is the company that still pushes WordPerfect, for gawd's sake.
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My dad swears by WP. I had forgot everything I knew about that program years ago. Tried to help him, and figured it had to have some way to apply a style. Nope - only copy/paste formats from paragraph to paragraph as far as I could tell. 
Tried to show him the ease of Word. Nope! No learning anything new, even if it would save bunches of time.
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